Personal Assistant & Office Manager

  • Pozuelo de Alarcón
  • Sector: Servicios de RR.HH.
  • Publicada hace 6 meses
  • Jornada completa
  • Experiencia mínima: 4 Años
  • Nº de vacantes: 1

Descripción del puesto de trabajo

Tasks as PA:
- Devising and maintaining office systems, including data management and filing.
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings, providing general assistance during presentations and the trip itself.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Organising and maintaining diaries and making appointments.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organising and attending meetings and ensuring the manager is well prepared for meetings.
- Liaising with clients, suppliers and other staff.
- Arranging personal tasks and helping founders save time and optimize their productivity.

Tasks as Office Manager:

- Organising meetings and managing databases
- Booking transport and accommodation
- Organizing the office layout and order necessary equipment
- Maintaining the office condition and arrange necessary repairs
- Coordinating with IT department on all office equipment
- Ensuring that all items are invoiced and paid on time
- Liaising with facility management vendors, including cleaning, catering and security services
- Planning in-house or off-site activities, such as parties, celebrations and conferences
- Managing office budgets
- Using a range of software packages

Categoría: Recursos humanos

Nivel: Empleado

Estudios mínimos: Formación Profesional Grado Superior

Tipo de contrato: Indefinido

Requisitos

Requirements:
- Minimum 4 years in this position
- English bilingual
- Executive Secretary/Assistant Course, Trade School Graduate (FP) in Administration, Commerce or equivalent.
- IT skills (Microsoft Office, Google Apps)

We offer:
- Personal and professional life balance (Friday's afternoon free)
- High potential for professional development.
- Innovative, technological and modern environment.
- Multicultural environment.

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